Contacting Lecturers: 5 Do's and 5 Don'ts that Students Need to Know

Living in an era where everything can be done via smartphone has become a challenge for students in contacting lecturers. Contacting the lecturer is something that students will of course do. When contacting lecturers, students must pay attention to several things so that undesirable things do not happen.

In contacting lecturers, students can use chat applications such as WhatsApp, Line, Telegram, or other applications according to agreement with the lecturer. When contacting lecturers, you must pay attention to message sending etiquette. For this reason, this time Unilife Untold will discuss ethics when contacting lecturers.

Do's and Don'ts when contacting lecturers.

Do!

1. Start and end with a greeting

The opening greeting is the most basic thing when you contact a lecturer. The opening greeting can be the general greeting 'Assalamualaikum', or a greeting of good morning/afternoon/afternoon/night. To be more polite, you can directly use greetings and greetings to the lecturer, such as 'Assalamu'alaikum, good morning Mr. Jeno / Mrs. Karin.'

With a good opener, you of course have to close well too. In the closing sentence, you can say words of thanks and closing greetings, such as, 'Thank you for your attention. Wassalamualaikum, Wr. Wb'

2. Introduce yourself

As a lecturer with many students, it is impossible for lecturers to keep all their student numbers. Therefore, when contacting a lecturer, you should introduce yourself first, so that the lecturer can know who is contacting him.

In the introduction section, you can write your name, NIM, major and class. For example, "I am Andika Sastra with student ID 127, student of the 2018 Communication Science study program."

3. Convey the goal clearly

You must be able to convey your purpose in contacting the lecturer in detail and clearly. This is to make it easier for the lecturer to know your intentions and goals for contacting him.

Example of conveying goals

"Regarding the decision letter from the Study Program, guidance can start next week. Therefore, I want to ask regarding guidance with you, when can we carry it out, ma'am/sir?

4. Ask specific questions

When contacting the lecturer, you are advised not to be long-winded in conveying the information. So, with the questions you are going to ask your lecturer, you should be specific.

Example:

"I want to ask regarding the makeup class that will be held, can you do it this week, sir/madam?"

5. Consider timing

Time is the most basic etiquette that you should know. As a student, you should not contact lecturers at certain times, such as after 9 pm, on weekends (Saturday-Sunday), outside working hours, and during prayer time.

The best time to contact lecturers is 8 to 8. That is from 9 am to 9 pm.

In this section, you also need to say sorry, as an apology for disturbing his time.

Don't!

1. Don't spam or be repetitive

When contacting lecturers, you are strongly discouraged from sending lots of messages, or in today's language it is called 'SPAM'. This can annoy the lecturer, and your message may not be answered.

2. Don't beat around the bush

Lecturers have a lot of work and of course a lot of chats to reply to. Therefore, when you contact a lecturer, you are advised to get to the point with your goals or questions.

3. Don't use disrespectful language

Of course, contacting lecturers must use polite and courteous language. You are not recommended to use abbreviations such as sy, km, cpc, and nnti, don't. This is no longer something new, especially for students.

4. Don't expect a quick reply

Don't expect a quick reply from the lecturer. This is because, as lecturers, they have a lot of busyness and work. Therefore, you must be patient and wait, 1-3 days until you can contact the lecturer again.

5. Don't chat at sensitive times

Contacting at the wrong time is one of the reasons your lecturer doesn't reply to your chat. For that reason, contact at a good time. The best time to contact lecturers is 8 to 8.

So, those are the things you should do and shouldn't do when contacting a lecturer. Want any tips? please write in the comments column!